Planning: What Vendors Do I Need? And How Far Ahead Should I Book Them?

800 532 Sacks Productions

A wedding is a once in a lifetime opportunity filled with family and friends celebrating the love of the bride and groom. It is important to hire the right people who will be working behind the scenes to make your big day stunning and stress free.

After getting engaged be sure to put your budget together first so you know how much you can spend before selecting your vendors. Here are the list of the vendors you should think about first and how far out you should book them:


When you picture your wedding day what do you see? A whimsical, outdoor garden wedding filled with greenery? A ballroom reception full of beautiful centerpieces and candlelight? OR something in between? Whatever you see – make sure you choose a venue that matches your look. Go on as many site visits as you want & don’t settle – when you get that ‘feeling’, that’s the one! You will know it when you see it.

*You want to book your venue at least a year to 8 months in advance.


Whether you need help putting all of your ideas together or you are looking for someone to take your dream and make it a reality from day 1, a planner is there to let you enjoy the planning process and minimize your stress level! Meet with a planner and tell them what you want your big day to look and feel like. You will find a perfect match and a huge weight will be lifted off your shoulders.

*You want to book your planner once you have decided to begin the planning process.


You want to make sure you have the right person officiating your marriage ceremony. Choose someone that has the same religious and personal views as the two of you and someone you both feel connected with.

*You want to book your officiant once you have selected your wedding date.


Once you have selected your venue, determine whether you are required to use their in-house caterer. If not, you may be able to look for someone outside. Look at sample menus, research local chefs and go to tastings. Bring someone with you so you have some opinions – the food is SO important to many couples!

*You want to book your caterer at least 8-10 months in advance.


Floral and design elements play a big role in making your dream wedding come to life. Remember when you closed your eyes and pictured your special day, what was on the tables? What were you carrying? Whether your florals were all white or bold and colorful, there is a floral designer perfect for your look and your budget. Meet with different companies to find the perfect fit!

*You want to book your florist at least 8 months in advance.


Wedding Dress
Some of the best dress fittings with my Brides have been when they have brought some of their dearest friends with them. Some had signs that had YES on one side and NO on the other.

The Bride entered the room several times in different gowns and allowed everyone to take a minute and then, before you know it, one by one her friends pulled out their signs. It made the whole experience incredible and not at all stressful.

*You want to purchase your dress at least 6-8 months in advance but it doesn’t hurt to start looking at styles you love beforehand.



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